Neat Saves Time and Reduces Expenses for County Commissions Office

September 9th, 2013

‘Project Paperless’ was conceived by Georgia’s Ben Hill County Commission office and staff in an effort to help cut expenses within the county’s offices while maintaining the current level of service for their citizens. In order to achieve these goals, Ben Hill County turned to Neat to help decrease their paper use, while increasing the productivity of their office processes and staff.

The Solution was Neat

Part of the process in reducing budgetary costs included purchasing equipment and technology that would eliminate costs associated with storage space and time lost to filing and searching for information in filing cabinets. While the purchase of new equipment may have seemed counterproductive to their goal, the Commission was also focused on reducing expenditures related to paper consumption and postage costs for mailing documents. Neat’s desktop scanner, NeatDesk, was the perfect answer to their problem.

The first step the Commission took was to assemble a virtual office where commissioners can have instant access to all agendas, meetings, minutes, and reference files. To do this meant incorporating NeatDesk scanners in several departmental offices throughout the country commission building. Additionally, county administrators started to create a website where the public could access information and forms on demand. Once these processes were operationally, the county found that they were spending less time preparing documents and were able to expedite distribution of materials both internally and externally to citizens. The ability to scan a document, email it back to the designated party and place frequently requested forms on their website for easy access was a great relief.

Success in Going Paperless

Since integrating Neat’s Digital Filing System solutions in the county’s Magistrate Court, Commissioner’s and Election office,  they have significantly cut staff time dedicated to manual paper management processes, increased facility space and their responsiveness to county citizens. With ‘Project Paperless’ fully operational, Ben Hill County has saved the taxpayers $22,957.04 by eliminating paper and instead using electronic materials. 

If you’re interested in learning more about our Digital Filing System solutions and how they can help you become more productive, I suggest visiting our YouTube channel and listening to ways other users are becoming ‘Neat’!

Until Next Time…Keep it Neat!



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Maximize Your Space with Neat

August 5th, 2013

Whether it’s the home office or the attic, you probably have at least one room in your home that seems tight on space, even after choosing the right storage tools or different furniture.  However, those filing cabinets, storage bins, shoeboxes and “junk” drawers stuffed with paper usually take up the most space and provide minimal organization help.

Facing this problem in my own home, my wife and I decided to digitize all of our household documents, important information, and memorable pieces of paper to eliminate the need for our old filing cabinets. Let me be the first to say, I was astounded by how much space we gained around the house from digitizing so much paper!  Now, my wife and I use the extra space to store other household items—like cleaning supplies or our kids’ sports equipment—and if we need to find essential documents or compile information for tax time, it’s all archived and easy to find in Neat’s Digital Filing System.

If you’re reorganizing the cramped storage areas and rooms in your home, here are some tips on how to get rid of the clutter and space consumed by accumulating paper:

  • If you have a home office with multiple filing cabinets and stacks of important paperwork you can’t bear to discard, digitally archive your essential documents to not only free up space, but provide you with a more effective, productive way to organize your work.
  • Saving favorite recipes, family histories, your children’s artwork, or even old letters from friends and family with Neat provides a great way to keep those items with sentimental value without unnecessary clutter.
  • Scan your financial statements, bills, invoices, and receipts so you don’t have to keep the originals stacked in file folders or shoeboxes.
  • During the school year, scan the flyers and information your children bring home from school and activities instead of piling them on the kitchen table where they can easily be misplaced.

Without the hassle of trying to manage and store paper, you’ll be amazed by how much extra space you can gain in your home and how easy it is to find the information you need when you need it with Neat’s Digital Filing System.


Until Next Time…Keep it Neat!



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Neat Keeps Vital Documents Safe in an Emergency

July 26th, 2013

According to the National Climatic Data Center (NCDC), 2012 was the second most costly year for destruction caused by weather and climate disasters since 1980, with 11 events totaling more than $110 billion in damages.  With recent forest fires raging across the west and the east coast’s hurricane season already underway, being prepared in case disaster strikes is vital.  However, many homeowners don’t think of protecting the important information they’ll need if their homes require major repairs or rebuilding in the aftermath of a disaster.

After Superstorm Sandy last year, many of my friends and family here on the east coast dealt with property damages due to downed trees, flooding and strong winds.  Having immediate access to documents like home insurance policies or insurance agent contact information was essential.  By digitizing and backing up my important documents in Neat’s Digital Filing System, I feel secure knowing I can access this information in the event of an emergency.  Here are my suggestions for documents to secure so you can be prepared in case the worst happens:

  • Archive home and vehicle insurance policies, deeds, titles and insurance agent contact information. By having this information available, you can more easily share the information and file claims with your insurance company, home repair service, or FEMA.
  • Protect medical records, prescriptions and health insurance information in the event you and your family members must evacuate your home during an emergency. You can forgo any worries associated with making sure prescriptions can be filled and important records can be accessed.
  • Guard your tax information and financial documents to ensure critical information for your bank account or investments is never lost.

No one wants to think about the damages or losses that could come when a disaster strikes, but preparing your vital information ahead of time will provide peace of mind.

Until Next Time…Keep it Neat!



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